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Frequently Asked Questions

Please read all of our frequently asked questions before getting in touch.

Which Programmes of study require DBS clearance at the University?

How much will the DBS cost?

The cost of the Disclosure is £55.00.  Payable in cash or by cheque made payable to the University of Chester.  Applicants are strongly advised to subscribe to the Disclosure Update Service at a cost of £13.00 payable directly to the DBS. 

The DBS definition of a 'volunteer' specifically excludes students undertaking a placement as part of their studies.  DBS defines a ‘volunteer’, as:

‘A person engaged in an activity which involves spending time, unpaid (except for travel and other approved out-of-pocket expenses), doing something which aims to benefit some third party other than or in addition to a close relative.’

To qualify for a free-of-charge volunteer check, the applicant must not:

  • Benefit directly from the position for which the DBS application is being submitted.
  • Receive any payment (except for travel and other approved out-of-pocket expenses).
  • Be on a work placement.
  • Be on a course that requires them to do this job role.
  • Be in a trainee position that will lead to a full time role/qualification.

The following table is adapted from the table published in the October 2013 edition of DBS Disclsoure News.

Position Applied for University Activity DBS 'volunteer' Status Reasoning
Students mentoring/tutoring children in schools or undertaking regulated activity with vulnerable persons (Children or Adults) as part of a placement (three scenarios)

Scenario 1: Where there is no benefit to the student except to gain experience, develop skill and enhance their CV eg volunteering through SSG Volunteering or mentoring. 

Volunteering or mentoring through SSG

Eligible

Scenario 1: This activity is entirely voluntary, is upaid and is primarily aimed at providing a service to a third party.

Scenario 2: Where the student receives a qualification or credit towards a qualification as a direct result of their voluntary activity.

PGCE, BA (QTS)

Early Childhood Studies

Social Work, Youth Work

BSc Physical Education

Sports Coaching

Counselling

Work Based Learning modules (WBL)

Placements for the purposes of data collecting in preperation for a Dissertation or Project. 

Ineligible

Scenario 2: This activity is entirely voluntary, is upaid and provides a service to a third party - but also provides a direct benefit in kind to the student.
Scenario 3: Where the student receives a qualification or credit towards a qualification and an opportunity to earn a tax-free bursary or payment.

Pre-registration Nursing

Pre-registration Midwifery

Nutrition and Dietetics

Ineligible Scenario 3: This activity is entirely voluntary, is upaid and provides a service to a third party; but also provides a direct benefit in kind to the student and an opportunity to receive a tax free bursary or payment.

Applicants for the MSc/PG Dip Nutrition and Dietetics, whilst liable for the fee, do NOT need to pay for the DBS check at this stage; the cost will be covered by the NHS.  However, applicants will need to pay to subscribe to the DBS Update Service.

How do I complete my University DBS application?

Full details of how to complete the DBS application may be found by clicking on this link: How to Complete Your DBS Application or on the link at the right of this page. Please ensure that you read the instuctions carefully before applying.

You should also complete a Good Conduct Declaration Form and bring this with you to the signing session.

What are the dates of DBS signing sessions?

You should only attend a signing session once you have received a letter from the University requesting that you apply for a DBS Disclosure and have completed the form on-line. However, it is imperative that you attend the signing session. Failure to do so may result in serious implications for your continued enrolment on the programme. This process MUST be completed before the commencement of your studies.

Dates of DBS Signing Sessions may be found on the DBS Dates page at http://www.chester.ac.uk/dbs/dates

All student signing sessions will take place in Senate House room CSH103 or in CSH104 and CSH105 on the University’s Chester Campus, Parkgate Road, Chester, CH1 4BJ.

Due to limited space available for queuing you are requested not to attend for the signing session before the start time above to avoid excessive waiting.

Applicants should note that they may also be required to complete other relevant checks to demonstrate suitability or fitness to practice including completion of an Occupational Health Assessment.  The University may withdraw the offer of a place if you fail to provide satisfactory Occupational Health clearance.

Information for Staff
Applicants for positions of employment at the University should contact Human Resources to arrange a signing session.

When should I attend a signing session?

You should only attend a signing session once you have completed the application form on-line and received a confirmation email that your application has been submitted. Please do not attend the signing session if you have not completed the form; however, it is imperative that you do complete the entire DBS application process. Failure to do so may result in serious implications for your continued enrolment on the programme. The DBS process MUST be completed before the commencement of your studies.

How do I track my DBS application and sign up for the DBS Update Service?

If you have completed a DBS application through the Univerity and attended a signing sessionyou will receive an email advising you that the form has been dispatched to the DBS.  To be able to track the progress of your application you will need the form reference number, this will be included in the email.  You can track your DBS application using the following link: https://secure.crbonline.gov.uk/enquiry/

  • You will also need your form reference number to subscribe to the DBS Update Service.  Please ensure that you do not register for the Update Service as a volunteer, this will make your application void and you will be required to re-subscribe and apply for a new DBS disclosure including paying the full fee.
What other suitability checks will I need to complete?

All applicants will need to complete the Good Conduct Declaration Form and bring any further details with you to the signing session; applicants will also need to receive Occupational Health Clearance.

The University is also required by the Department for Education's  Initial Teacher Education Criteria 1.3 to check that applicants for PGCE, BA QTS or other Initial Teacher Education programmes, are not subject to a prohibition order issued by the Secretary of State and are not Disqualified by Association under the Childcare Act 2006

What if I have a criminal record?

This may, but not necessarily, debar you from being admitted to your course of study at the University.  If you know that you do have a criminal record (including a caution, warning or reprimand) you should declare this whilst completing the Good Conduct Declaration Form and bring any further details with you to the signing session. You should also provide a brief account outlining the circumstances of the incident and any mitigating circumstances that you feel may be relevant.  This statement should be submitted in a sealed envelope at the signing session.  Please rest assured that the University considers all cases fully and fairly, including your written account, before reaching a final decision. 

All guarantees of a place at the University of Chester remain provisional pending a receipt of satisfactory DBS clearance through the University.

However, you do not need to delcare any Conviction, Caution or Reprimand that will be subject to the DBS Filtering Rules; you are strongly advised to check these rules prior to completing the form.

If you are not able to find an answer to your question on this page or our other DBS pages, please e-mail us.

Complete your online DBS application form