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The University of Chester (the University) only uses a subcontractor to complement its own delivery where a subcontracting arrangement will enhance the teaching and learning for apprentices, e.g. by partnering with an employer or a specialist provider. Additionally it uses a subcontractor for L2 English and Maths functional skills provision (the University does not deliver teaching and learning at L2). In accordance with ESFA rules, as the Lead Training Provider, the University will undertake a substantive portion of the delivery of any apprenticeship where a subcontracting agreement is in place.

The University will only use delivery subcontractors who satisfy one of the following two criteria:

  • They are on the published Register of Apprenticeship Training Providers and have applied by the main provider route.
  • They are either the apprentice’s employer, a connected company or charity as defined by HMRS and are on the published Register of Training Providers, having applied through the employer provider or supporting provider application route.

The University will undertake fair and transparent procurement activities at all times. The University’s Legal Services team will advise on whether a subcontracting arrangement will fall within the scope of Public Contracts Regulations 2015.

If subcontracting arrangements do not fall within the scope of the Public Contracts Regulations 2015, procurement will be via the University’s Procurement practices and with reference to ESFA requirements, including with consideration of whether the subcontractor have sufficient capacity, quality and business standing to deliver the provision that is being subcontracted.

The University will inform the employer, about any circumstances which might lead to an actual or perceived conflict of interest. This will be documented in the Apprenticeship Training Service Agreement.

The University retains a nominal fee from the total funding for each apprentice for the management of subcontracted activity. These fees are reviewed annually and are adjusted as appropriate.

The management fees are individually negotiated with each subcontractor and detailed in Schedule 1 of the Subcontracting Agreement.

The costs cover the provision of:

  • Administration
  • Quality Assurance
  • MIS function relating to the submission of funding claims to the ESFA
  • Provision of management meetings

Approved by the University of Chester’s Strategic Executive Team on 25/10/2021