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The Cheshire Prize For Literature 2020 – Terms & Conditions

 

1. The Competition

1.1 The Promoters are The University of Chester and Storyhouse.

1.2 The Cheshire Prize for Literature 2020 is a literature competition (the Competition) for an original, fictional unpublished piece of writing themed around all aspects of the pandemic including “lockdown” and what has become for us all the “new normal”.

1.3 There are four categories:

(a) Short story: an original, fictional unpublished short story, maximum 1500 words

(b) Poetry: an original, unpublished poem, maximum 100 lines

(c) Children’s literature: an original, fictional unpublished short story, maximum 1500 words or an original, unpublished poem, maximum 100 lines aimed at children aged 7 to 14 years old.

(d) Scriptwriting: a playscript suitable for radio, theatre or television, no more than 15 minutes in length.

1.4 The Competition will run from 7th September until 23:59 on 31st January 2021 (the Closing Date) inclusive. All Competition entries must be received by the Promoters at the email address set out in paragraph 4 by no later than 23:59 on the Closing Date. All competition entries received after the Closing Date are automatically disqualified.

2. Who Can Enter?

2.1 You must be the author of the submitted entry and must have been born, live or have lived, study or have studied, work or have worked, in the historical or modern county of Cheshire. For the purposes of the Competition, Cheshire is deemed to include the Wirral, as well as Warrington and Halton.

2.2 Entrants can be any age but any entrant under the age of 18 at the time of entering the Competition must include a letter of consent from their parent or guardian. See paragraph 4 for more information.

2.3 Entries will not be accepted from members of the judging panel or from any person directly or indirectly involved in the running of the Competition or its administration, or direct members of their family or households.

2.4 By entering the competition, you confirm that you are eligible to do so and that you may be required to provide proof of your eligibility to enter the Competition (such as proof of address) to the Promoter.

3. Competition Entry Requirements

3.1 All entries must be submitted by email (see paragraph 4 below on how to enter the Competition). Entries submitted in any other way will not be accepted.

3.2 Entries must be in English, and must be an original, fictional and previously unpublished work. The entry must be entirely your own work and must not have been published or accepted for publication elsewhere.

3.3 Entries that have won or are under consideration in other literary competitions are not eligible.

3.4 Entries should be original works and should not be a translation of another author’s work.

3.5 Entries must not infringe the rights of third parties including copyright, trademark, trade secrets, privacy, publicity, personal or proprietary rights.

3.6 There is a limit of one entry to the Competition per person per category and you can enter up to a maximum of two categories (the Permitted Amount). If you submit more than the Permitted Amount, only your first qualifying submission(s) will be accepted and in the order they are received by the Promoters up to the Permitted Amount. Any entries received by the Promoters from an entrant in excess of the Permitted Amount will be excluded from the Competition.

3.7 Entries will not be accepted in bulk or on behalf of anyone else.

3.8 Joint submissions are permitted but all authors must be eligible to enter the Competition and must agree to the submission being entered and to these terms and conditions. For the avoidance of doubt, a joint submission must have been created by the authors together (i.e. writing support, editing or similar support does not count).

3.9 By submitting your entry, you confirm that:

(a) you are eligible to enter the Competition and that you will be able to provide proof of eligibility to enter the Competition if so requested by the Promoters;

(b) your entry has not been published before;

(c) your entry is entirely your own original work and no part of it has been taken from any other source or material;

(d) your entry is a work of fiction and that you have not used personal details of any living persons in the work;

(e) your entry does not contain anything that is defamatory, obscene, unlawful, offensive, private or other unsuitable material. Entries must be suitable to be broadcast, published or used online by the Promoters for audiences of all ages;

(f) nothing in your entry constitutes an infringement of copyright or other intellectual property right, or breaches the rights of any third party;

(g) you have not and will not enter into any agreement or arrangement that affects the Promoters’ ability to take full benefit of paragraph 7 of these terms and conditions; and you will indemnify and hold the Promoters harmless against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other professional costs and expenses) suffered or incurred by the Promoters arising out of your breach of these terms and conditions.

3.10 Entries which don’t comply with these terms and conditions will be disqualified.

3.11 If the Promoters believe that you have breached any of these terms and conditions, the Promoters may, at their sole discretion, disqualify your entry from the Competition.

3.12 The Promoters reserve the right to reject any entries for any reason at their sole discretion.

4. How to Enter

4.1 Entry to the Competition is free.

4.2 To enter the Competition:

  • Send your entry by email to: cheshireprize@chester.ac.uk. Entries submitted in any other way will not be accepted.
  • You must attach the following to your email:

(a) Your competition entry as a separate Word document or PDF attachment. As your entry will be judged anonymously, it is important that you do not include your name or any other personal identifiers on the entry itself or contain any personal details about yourself in the work. If you do this, your entry will be disqualified.

(b) If you are submitting an entry in more than one category each entry must be on a separate Word document or PDF attachment.

(c) A covering letter as a separate Word document or PDF attachment with your name, email address, the title of the work you are submitting, the category you wish to enter and a word count. If you live outside the County you should also include a short statement confirming on what basis you are eligible to enter the Competition – see eligibility requirements in paragraph 2 above.

(d) For those under the age of 18 when submitting their entry to the Competition you must also attach as a separate Word document or PDF attachment, a letter of consent from a parent or guardian consenting to you entering the Competition and agreeing to these terms and conditions. Your parent or guardian must also provide their contact details.

(e) For joint submissions – when submitting the entry to the Competition a separate Word document or PDF attachment must be attached with the consent of each author to the work being submitted to the Competition and agreeing to these terms and conditions. Each author must also provide their contact details.

4.3 You can’t amend your work after it has been submitted to the Competition.

4.4 Make sure you keep a copy of your work as your entry will not be returned to you.

4.5 Late, ineligible, incomplete or corrupt entries will not be accepted. The Promoters will not accept:

  • (a) any responsibility whatsoever for any Competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, (including, for example, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind) that may limit or prohibit an eligible entrant’s ability to participate in the Competition;
  • (b) any responsibility whatsoever for any inability to submit entries as a result of computer service, systems and/or server failure, error, interruption, defect or delay or any other technical malfunction; or
  • (c) proof of transmission as proof of receipt of entry to the Competition.

4.6 By submitting your Competition entry, you agree to be bound by these terms and conditions.

4.7 Enquiries about the Competition should be directed to: Jenni Davies, The Cheshire Prize For Literature:

5. Judging and Announcement of Winners

5.1 Your entry will be judged anonymously by a panel of judges chaired by Simon Poole from the Faculty of Education at the University of Chester and Senior Lead in Cultural Education and Research at Storyhouse.

5.2 One winner per category will be selected by the judges from qualifying entries received in accordance with these terms and conditions based on the following criteria: originality, plot, characterisation, relevance to theme, writing skill, use of language and enjoyment.

5.3 Winners will be announced at an awards ceremony in Summer 2021 (the Announcement Date) and details will subsequently be posted on the Promoter’s website and social media accounts. Further details about the awards ceremony will be available on the Promoter’s website in due course and entrants will receive further information about the ceremony by email. The Promoter will not contact unsuccessful entrants, or give advice or feedback on unsuccessful entries.

5.4 The judges’ decision is final and no correspondence or discussion will be entered into concerning their decision.

6. Prizes

6.1 A £500 prize will be awarded to the winner of each category. There are no runner-up prizes. For the avoidance of doubt, where a joint submission wins, the prize money will be split between the authors of that work. Where more than one winner is declared in any one category, the winners will share the prize money between them.

6.2 The Promoters reserve the right not to declare a winner and to withhold a prize if insufficient entries are received for that category (a minimum of 5 qualifying entries per category is required) or if in the judges’ opinion, entries do not reach the required standard.

6.3 Prizes are non-negotiable and non-transferable. The Promoters will not be liable for any loss or damage arising out of a winner’s enjoyment of the prize.

6.4 Winners will be required to provide proof of their eligibility to enter the Competition before receiving their prize.

6.5 The Promoters are not responsible for contacting or forwarding prizes to entrants who provide unclear or incomplete contact information.

6.6 The Promoter will make all reasonable efforts to contact the winners. If a winner cannot be contacted or if the winner has not claimed their prize within 30 days of the Announcement Date, the Promoter reserves the right to offer the prize to the next placed entry selected from the shortlisted entries in the same category. For the avoidance of doubt, in the case of a joint submission, all authors must claim the prize within 30 days of the Announcement Date.

6.7 The Promoters do not accept any responsibility if you unable to take up the prize.

6.8 The Promoters reserve the right to replace the prizes with alternative prizes of equal or higher value if circumstances beyond the Promoter’s control makes it necessary to do so.

6.9 Prize winners may be required to take part in related publicity and such participation is a condition of accepting a prize. For the avoidance of doubt, in the case of a joint submission, all authors must take part in related publicity.

7. Ownership of Competition entries and Intellectual Property Rights and Publicity

7.1 Subject to paragraph 7.2 below, you will retain the copyright in your entry (including moral rights) (the Rights). By submitting your entry to the Competition you grant to the University of Chester an irrevocable, non-exclusive, non-terminable, royalty-free licence for the full period of copyright in your entry including all periods of renewal, extension and revival of the copyright; a right to use, reproduce, distribute, sell, exhibit, licence for publication and otherwise make full use of the entry in whole, partial or adapted form in all current and future editions of Works from the Cheshire Prize for Literature 2020 (the Work), without limitation and irrespective of its form or media (including those yet to be envisaged), in the English language and in any translations of the Work (the Licence).

7.2 You agree not to exercise the Rights in such a way as to adversely affect the University of Chester’ ability to take the full benefit of the Licence.

7.3 The University of Chester is under no obligation to publish your entry in the current or future editions of the Work.

7.4 By submitting your entry you agree that the University of Chester may at its sole discretion revise, edit, adapt, abridge or translate the entry for the purposes listed in clause 7.1 above.

7.5 The University of Chester reserves the right (but is not obliged) to publish all entries (including parts of an entry or entries) in addition to the winning entries in the current or future editions of the Work. You agree and accept that publication does not mean that you have won a prize.

8. Use of Data

8.1 Any personal data received by the Promoters will be processed in order to administer the Competition and to contact any entrants in accordance with Data Protection Legislation.

9. General

9.1 The Promoters reserve the right to disqualify any entry (including any winning entry) which breaches any of these terms and conditions.

9.2 The Promoters reserve the right to amend these terms and conditions or suspend or cancel the Competition at any stage at their discretion or if circumstances arise outside of their control. Any changes will be published on the Promoters’ websites and will take immediate effect on publication.

9.3 To the extent permissible under applicable law, neither the Promoters or the judges shall be liable to any entrant or to any winner for any loss or damage howsoever caused (whether in contract, tort (including without limitation, negligence, statutory duty or otherwise)) arising out of or in connection with the Competition.

9.4 These terms and conditions and any dispute arising out of them are governed by English law and any disputes will be subject to the exclusive jurisdiction of the courts of England.

9.5 The Competition is in no way sponsored, endorsed or administered by, or associated with any social network.